Questions · Access control
Can I use the access control for clocking in?
Technically it can feed it, and it is worth being clear that they are two different things with two different purposes. Access control exists to decide who goes through a door; the working time record exists to leave evidence of working time, it is compulsory and it has rules of its own.
The differences are not theoretical. Going through the door is not starting work: there are changing rooms, the car park, the canteen and moving about inside. Anybody who works outside, at a client's premises or from home, does not go past any reader. And the working time record has to be kept for four years and made available to the workforce, to the workers' legal representatives and to the Labour Inspectorate, which is not asked of the access log.
If access data is used for the working time record, it has to be disclosed and justified: changing the purpose of a piece of personal data cannot be done by default just because the data was already collected. In quite a few companies the right answer is for the access system to be one more source for the time and attendance system, with its own clocking where needed, and for the two not to be confused.
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